All guides › Drivers

Completing a Manifest on Your Phone

For drivers. About 10 minutes. Needs: a hauler account and a visit booked for today. Last checked against TrapProof: 2026-11-09.

What You Will Learn

By the end you will be able to:

• find today's stops,
• fill in a manifest at the trap: gallons, before and after photos, the manager's name and signature,
• know what to do when something is missing.

Before You Start

• Open portal.trapproof.app in your phone's browser and sign in. You can add it to your home screen so it opens like an app.
• Allow camera and location when the phone asks. The manifest records where you were.
• In the demo, choose Hauler on demo.trapproof.app.

How It Fits Together

A manifest is the proof of one pump-out: this trap, this date, this many gallons, by this licensed hauler. When you sign it off, TrapProof locks it with a fingerprint. Anyone holding a copy can later check that nothing changed. The restaurant and the city see the manifest; the platform operator does not.

Step by Step

1. Open Today's Stops

1. After signing in you land on Today's Stops.
2. Each card shows the restaurant, address, trap and size, your arrival window and a status such as Scheduled.
3. A yellow note on a card means the restaurant has said the trap is not reachable at that time.

2. Start the Manifest at the Trap

1. When you are at the trap, press Start Manifest on that stop.
2. The form opens inside the card. At the top, Gallons pumped shows how much the trap holds as a hint.
3. Enter the gallons you pumped.

3. Take the Photos

1. Press Before photo and take a picture of the trap before you pump.
2. After pumping, press After photo and take a picture of the finished trap.

Why this matters: The two photos are part of the proof. Without both, the manifest cannot be completed.

4. Get the Signature

1. Type the Manager's printed name.
2. Hand the phone to the manager and ask them to sign in the box with a finger.
3. If they make a mistake, press Clear Signature and sign again.
4. Add Notes if something needs saying. They are optional.

5. Sign and Complete

1. Press Sign & Complete Manifest.
2. The stop changes to Completed and shows the gallons pumped.
3. The restaurant is emailed a receipt with a link to the manifest.

Practice

1. In the demo, press Start Manifest on the first stop.
2. Enter 850 gallons, add both photos (the camera is simulated in the demo), type a name and sign.
3. Press Sign & Complete Manifest.

You did it right if the stop shows Completed and "Pumped 850 gal".

Quick Reference

When Something Goes Wrong

What Next

Scheduling Pump-Outs to see how your stops get booked.